Waiver & Key Policies




By executing this document, you will assume certain risks and responsibilities. PLEASE READ CAREFULLY

This is a binding legal agreement; therefore clarify any questions or concerns before signing. As a participant in the sport of gymnastics and the activities, programs and services of Gymnastics Ontario and/or Gymnastics Energy (collectively the “Activities”), the undersigned, being the Participant and/or the Participant’s Parent/Guardian (collectively the “Parties”), acknowledge and agree to the following terms:

Gymnastics Energy and its directors, officers, committee members, members, employees, contractors, coaches, volunteers, officials, participants, agents, sponsors, landlords, owners/operators of the facility, and representatives (collectively the “Organization”) are not responsible for any injury, property damage, death, expense, loss of income, damage or loss of any kind suffered by the Participant during, or as a result of, the Activities and the risks relating to the Activities.

The Parties understand and acknowledge that the Activities have foreseeable and unforeseeable inherent risks, hazards and dangers that no amount of care, caution or expertise can eliminate, including without limitation, the potential for minor injury, serious bodily injury, permanent disability, paralysis and loss of life.

The Participant is participating voluntarily in the Activities. In consideration of the Participant’s participation, the Parties hereby acknowledge that they are aware of the risks, dangers and hazards associated with or related to the Activities. The risks, dangers and hazards include, but are not limited to, injuries from:
a) Executing strenuous and demanding physical techniques in gymnastics;
b) Dryland training including weights, running and massage;
c) Vigorous physical exertion, rapid movements, quick turns and stops, and strenuous cardiovascular workouts;
d) Exerting and stretching various muscle groups;
e) Collisions with walls, any gymnastics apparatus, floors or mats;
f) Falling, tumbling or hitting any gymnastics apparatus, the floor, mats or other surfaces;
g) Physical contact with other participants (including spotters);
h) Failure to properly use any gymnastic apparatus;
i) Failure to participate within one’s abilities;
j) The mechanical failure of any gymnastic apparatus;
k) Spinal cord injuries which may render me permanently paralyzed; and/or
l) Travel to and from competitive events and associated non-competitive events which are an integral part of the Organization’s activities.

In consideration of the Organization allowing the Participant to participate in the Activities, the Parties agree:
a) That the Participant’s physical condition is appropriate to participate in the Activities;
b) To comply with the rules and regulations for participation in the Activities.
c) That if the Participant observes an unusual significant hazard or risk, the Participant will remove themselves from participation and bring such to the attention of an Organization representative immediately.
d) That the Organization does not undertake to provide health, accident, disability, hospitalization, personal property or other insurance for the Participant in the Activities and the Parties affirm they have ascertained appropriate insurance to protect the Participant.

By registering for our program, participants consent to allowing Gymnastics Energy, coaches, media, and visitors to take photographs, videotape or digital recordings of participants and to use these in any and all media, including (but not limited to) the Gymnastics Energy, Gymnastics Ontario and Gymnastics Canada websites and the related social media.

All participants must abide by Gymnastics Energy’s code of conduct, which includes anti-bullying and harassment policies. Please see the office if you would like more details on these policies. While athletes will generally receive a replacement class or pro-rated pricing for classes cancelled due to in-house meets and events, class cancellations due to weather or other unforeseen events (e.g. facility issues) may happen from time to time and no refunds or alternative class will be provided in these situations.

In consideration of the Organization allowing the Participant to participate in the Activities, the Parties agree to freely accept and fully assume all such risks, dangers and hazards, and possibility of personal injury, death, property damage, expense and related loss, including loss of income, resulting from the Participant’s participation in the Activities and travel to and from the Activities.

The Parties expressly agree that this Agreement is intended to be as broad and inclusive as is permitted by the law and that if any of its provisions are held to be invalid, the balance shall, notwithstanding, continue in full legal force and effect.

The Parties registering for Gymnastics Energy programs acknowledge that they have read this Agreement in its entirety and understand it, that they have executed this agreement voluntarily, and that this agreement is to be binding upon themselves, their heirs, next of kin, assigns, executors, administrators and representatives.



GO Fees:
The Gymnastics Ontario Fee (or GO Fee) is mandatory for all athletes entering the gym. This is a $35.00 fee and is valid from July 1st to June 30th. This fee is non-refundable for any reason. Athletes participating in our competitive programs will have a higher fee based on the requirements set by Gymnastics Ontario.

Refunds and Cancellations:
Recreational Program Refunds will only be issued if cancellation is after the first class. This refund will not include the GO fee or the cost of the one class attended. Cancellations due to injury or medical issues can receive a partial refund with the submission of an official doctor’s note.

Recreational Program attendees will receive a pro-rated price, credit or alternative class (regular class or camp voucher) for class cancellations due to foreseen events, such as gymnastics meets held in our gym or holidays. There will be no refund for unforeseen closures due to weather or other emergency situations.

Day Camp, Birthday Parties and Summer Competitive Training Camp refunds require 14 days notice to allow Gymnastics Energy to adjust coaching schedules. A $20 cancellation fee will apply.

Competitive Program Refunds for the September to June season require board approval and will only be considered with a parent request and medical support. Competitive program athletes will receive additional information on polices at the time of registration.

Lost and Stolen Items:
Gymnastics Energy is not responsible for items that may be lost or stolen when left in common areas. This includes water bottles, clothing, boots and shoes or any other item left in a common area (lobby, change room, office etc).

Athlete Code of Conduct

Participants in Gymnastics Energy programs shall:

* Arrive at the gym on time and be physically and mentally prepared to work hard and focus on their training.
* Be attentive to your coaches and follow their instructions – your best effort is required at all times.
* Take responsibility for the gym facility, locker room and equipment by keeping it clean and using equipment appropriately.
* Always demonstrate good sportsmanship in practice, competition and outside the gym, whether you have excelled or are disappointed. Honest effort is as important as awards.
* Have a positive attitude and confidence that through consistent hard work and determination; with this, you will be better equipped to reach your goals.
* Understand that each gymnast has different strengths and weaknesses and will develop in different ways and at different rates.
* Treat athletes, coaches, staff and members with courtesy and respect to maintain a positive environment where everyone thrives and succeeds.
* Remember that you are an ambassador of the club and should always demonstrate respect, courtesy and a positive attitude towards competitors, judges, meet officials, other team coaches and spectators.
In addition, athletes are not to engage in any negative or unwelcome conversation or conduct against the gym, coaches, staff, other athletes and/or Gymnastics Energy members.

Failure to adhere to this code of conduct will result in progressive disciplinary action which includes:

– verbal warning – discussion with program manager and/or board members
– documented written warning
– suspension
More serious violations can result some disciplinary stages being skipped (i.e. discipline could start at #2 or #3).

Parent/Guardian Code of Conduct

Parents, Guardians and Delegates/Guests to Gymnastics Energy shall:

* Ensure that their athletes are punctual for their training sessions
* Be encouraged to ensure their athletes bring a nutritious nut-free snack or meal.
* Respect the gym and all training athletes and coaches by keeping any athletes that are not training and all siblings/other visitors off the gym floor and equipment at all times and ensuring they treat our gym space respectfully and keep it tidy for other guests.
* Remember children are involved for their own enjoyment and challenge, not for you or their coach.
* Teach their children that honest effort is as important as awards, so that the result of each competition is accepted without undue disappointment.
* Empower their athlete with the positive attitude and confidence that through consistent hard work and determination; with this support they will be better equipped to reach their goals.
* Understand, and help them to understand, that each athlete is different, has different strengths and weaknesses, and that they will develop in different ways and at different rates.
* Show respect and trust for their athlete’s coach by acknowledging their expertise, training, knowledge and supporting their decisions on technical issues.
* Make an appointment with their athlete’s coach or program manager to discuss any issues. At no time should a parent discuss issues during training time or in front of athletes or when a coach is on the training floor.
* Always remember that children and teens learn best by example. Applaud good performance and sportsmanship by your team and by members of other teams. Model respect and courtesy towards other athletes, coaches, parents and officials – and expect the same from your athlete.
In addition, parents/guardians and delegates/guests are not to engage in any conversation or conduct against the gym, coaches, staff, athletes and/or Gymnastics Energy members in the gym or at gym related events that is known or ought reasonably to be known to be unwelcome. This may include criticizing, bullying, intimidating or offensive jokes or innuendos, displaying or circulating offensive pictures or materials, or offensive or intimidating phone calls/messages.

Failure to adhere to this code of conduct will result in progressive disciplinary action which includes:

– verbal warning – discussion with program manager and/or board members
– documented written warning
– temporary suspension from facilities
– permanent suspension from facilities
More serious violations can result some disciplinary stages being skipped (i.e. discipline could start at #2 or #3).

In order to keep the gym a safe and healthy environment, athletes with any illness or condition which may put other athletes at risk are asked to refrain from attending the gym. This may include but is not limited to: fever >100° F (38° C), flu, chicken pox, viruses, lice, pink eye, contagious rashes and cough. Warts or other skin rashes that are contagious to touch should be covered to avoid spread to other athletes. Gymnastics Energy reserves the right to send home any athlete who may be posing a health risk to themselves or other athletes.

Please inform your coach of any illness or condition your athlete has or is recovering from so they may assess their fitness to train that day.

Following any injury (in the gym or at home), Gymnastics Energy will require athletes to get a fit to return form completed by the doctor before they may return to training. Please contact your Program Manager if you need further clarification.